Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

IREX is seeking a highly organized and detail-oriented professional to fill the position of Program Assistant in Ukraine for its CSO-funded Ukraine portfolio of programs. The Program Assistant will provide administrative support to the Project Director to ensure the smooth operation of CSO-funded programs and supporting the overall goals of IREX.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

• Bachelor’s degree in relevant field.
• Minimum of 1+ years of relevant experience preferably in the NGO sector and on technical assistance projects.
• Excellent knowledge of Ukrainian.
• Good knowledge of English.
• Strong intercultural and communications skills.
• Skilled at handling multiple tasks and able to maintain a calm, friendly demeanor under stressful situations.
• Strong inter-personal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines and in a multi-cultural setting.
• Excellent writing skills.
• Strong interpersonal and organizational skills.
• Advanced knowledge of MS Office applications.
• Ability to travel (if security situation in Ukraine allows).
• You must have unrestricted authorization to work in Ukraine.

Your Daily Tasks

• Assists the Project Director in daily administrative tasks, including scheduling meetings, managing calendars, and preparing documents.
• Prepares first draft of documents, letters and reports – edit and review documents drafted by others for dissemination by the Project Director.
• Assists in coordinating program activities to ensure timely completion of project phases and accurate documentation.
• Plans and coordinate logistics for Director’s participation to internal and external events. Assisting the Project Director to plan trips and ensures effective logistics items (flights, visas, 2 travel advance, travel request, itinerary table + contacts, invitation letter, hotel confirmation, related travel documents) are up to date.
• Maintains and organizes project files, records, and documentation.
• Communicates with project stakeholders, team members, and external partners to facilitate project progress.
• Prepares and distributes meeting agendas, minutes, and follow-up action items.
• Assists in the preparation of project reports, presentations, and other communication materials;
• Provides logistical support for project-related events, workshops, and training sessions;
• Assists program staff as needed and provides general support to staff including photocopying, filing, note-taking, and other relevant duties.
• Translates program-related documents (English and Ukrainian).
• Assists with writing reports and monthly plans.
• Performs other duties as assigned by the Project Director.
• Follows up on invitations from partners and in consultation with the Project Director, ensuring IREX’s representation.
• Follows up on routine actions and deadlines of activities involving the Project Director and IREX CSO Portfolio as a whole (i.e. participation in meeting, deadlines for submission of document/information etc.).
• Manages the appointment schedule for the Project Director with external and internal parties including from external organizations, Government, as well as internal and external meetings, determining priority requirements.
• Write minutes of the meetings and calls to the Directors when necessary.
• Researches, obtains and ensures the Project Director's requirements for background materials for briefings, meetings and appointments.
• Supports the CSO-funded programs in Ukraine by providing assistance to Project Director.
• At the direction of project leadership, independently and accurately performs financial administration tasks.
• Provide ideas and initiative to improvement internal and external processes, support ties with veterans and share with team the key point from this communication.
• Other support duties as needed.

You will Get:

Committed, passionate, collaborative, and mission-driven colleagues who make IREX a good place to work. You will receive best-in-class learning, development, and growth opportunities, as well as a comprehensive benefits package designed to help you thrive. This includes a well-being and employee assistance program, health coverage, a flexible work schedule, a generous PTO policy, a technology stipend, a diverse and inclusive work environment, and many more benefits.

We conduct background checks on all successful candidates.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.